Before considering taking a leave of absence at work, it is always appropriate to ask permission from your immediate supervisor or employer about your leave plans. Include with it your valid reasons as well as the duration of your time off from work. When you finally get their approval, make sure to back it up with a formal letter for leave of absence. These leave of absence letters serve as a record for the documentation of your leave. During cases wherein your immediate supervisor is also away during your time off, the Personnel Department can trace your whereabouts during emergency situations at work.

First and foremost, the leave of absence letter should at all times be formal, simple and straightforward. A letter of leave of absence does not need to be lengthy; making it brief but straight to the point is more important. The request for leave of absence letter should state the valid reason for your leave and the number of days with the exact date or dates that consists your leave. Make sure to also include in the date wherein you will be resuming your work. It is also best to leave your contact number in case any important emergencies regarding work needs to be clarified or acted upon.

There may be instances wherein you cannot discuss a very personal reason for requesting a leave, but you can at least try to explain it in such a way that you need not go into the details. Let your immediate superior know of any projects you are currently handling including each of its status so that during cases of important deadlines, they could easily find a temporary reliever for you.

An example for leave of absence letter may appear something like the following:

Dear (Name of Receiver),

Re: Leave of Absence

I am writing to confirm that I will be away from the office for a period of [number of days or weeks] and shall be on a leave of absence starting on [date]. As you are already informed, I will be [state the reason for absence].

During my absence, I am handing over my responsibilities and pending projects which are/is [state the project] to [state the name of reliever/s or department/s]. I shall be available via [means of contacting you].

As agreed upon, I shall resume work on [date of return].

Thanking you.


Sincerely,

[Name of person filing the leave of absence]

There are now various leave of absence sample letter available on the internet. Free templates are already being provided for easy and effective letter writing so that you can have that leave of absence letter whenever you needed one.